Creating and Maintaining Your General Duties and Responsibilities Statement (GDRS)

The collective bargaining agreement (CBA) requires that every GE hiring unit maintain a general duties and responsibilities statement (GDRS).

What is a GDRS?

The GDRS is a document that outlines the GE hiring, appointment/reappointment, and evaluation procedures that are followed in each hiring unit (i.e., department, program, institute, administrative office).

The GDRS should be an accurate reflection of current practices.

The GDRS is not a position description. In a grievance situation, the hiring unit will be held to these documented policies and procedures.

Creating a New GDRS

GE hiring units that need to create a new general duties and responsibilities statement should contact the Graduate School.

We also suggest reading through the GDRSs of units similar to your own as you write your GDRS and contacting the Graduate School with questions.

Updating and Posting Your GDRS

GDRS documents are updated once a year. They are submitted each May to the Graduate School for review and approval.

Once approved, the GDRS is posted on the General Duties and Responsibilities Statement (GDRS) page. Departments wishing to post their GDRS on their own site, should link directly to the Graduate School's GDRS page and not post the document/PDF directly.

All hard copies must be printed from the version on the General Duties and Responsibilities Statement (GDRS) page.

Current and Past GDRSs

Disseminating Your GDRS

Graduate students must be informed of how to access hiring/appointment/reappoint critieria (i.e., the department's GDRS) at two points during the appointment process:

  1. At the time of application for a GE position: We recommend including a statement/link on your GE job posting or on the webpage in which you describe GE appointments/positions in your department; and
  2. At the time of appointment (for this reason, we have added a link to the GDRS page on the appointment contract).