GE Personnel Files

State law requires that GE personnel files must be separate and distinct from academic files.

Copies of all documents pertaining to employment-related performance and evaluation of a GE shall be kept in one file maintained in the GE's hiring unit. See below for storage requirements. This does not preclude the keeping of additional files in other UO offices as needed for record-keeping purposes.

All evaluative or disciplinary material relating to a GE's employment or performance as a student shall be signed by the author and dated or date-stamped when received and placed in a file. This requirement does not apply to Personnel Information Forms (PIF) and other similar material routinely placed in files for record-keeping purposes.

Written or evaluative material related to GE employment shall not be included in materials transmitted to the Career Center unless requested by the GE. See Article 11 of the Collective Bargaining Agreement for more information about the placement of evaluative and disciplinary information in GE personnel files.

Copyright © 2011-2019 University of Oregon. All rights Reserved. Eugene Oregon 97403.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.