Graduate-level Curriculum Changes

In general, there are four potential stages of review for new or revised graduate programs: college-level, university-level (Graduate Council), Board of Trustees and state-level, and external review. The nature of the proposal will determine which stages of review are required. Refer to the chart below for guidance.



Graduate Council

Board of Trustees 
and State-level


New Programs or Locations





New graduate degree program





New location for an existing degree or certificate program (including online delivery of an existing on-site program)





New graduate certificate program




New graduate specialization




Substantive Change to Existing Degree Program


Significant revisions to degree requirements or curricular design




Discontinuation of degree or certificate




Change to degree type awarded




Name change for degree or certificate program




Other Curricular or Program Changes


Discontinuation of graduate specialization



Discontinuation of track or concentration for existing major



Name change for track, concentration, or specialization



Minor revisions* to degree requirements or curriculum



*Minor revisions might include small changes to the number of credits, required courses, minimum grade requirements, or restrictions. Whether a change is minor or not is determined by the Office of the Provost, the Graduate School and the Graduate Council.  At any stage prior to final approval, it may be determined that changes identified as minor are, in fact, significant and subject to Graduate Council review. All changes should be submitted to and discussed with the Associate Vice Provost for Academic Excellence in the Office of the Provost and/or the Associate Dean of the Graduate School as soon as possible to determine the level of review required.

Proposal Procedures

  1. Complete proposal using appropriate template (see If there is no form listed for your specific situation, check with the Graduate School for guidance. 
  2. Proposals may be informally shared with the Graduate School and/or The Office of the Provost for initial feedback in advance of formal submission. 
  3. Gain department-level approval.
  4. Gain college-level approval.
    • If new degree program, coordinate with Graduate School to set up external review. The report from the external review team is required before the proposal goes to Graduate Council.
  5. Send official, college-approved proposal to The Office of the Provost (Ron Bramhall, following the timelines below.
    • If Graduate Council review is required, The Office of the Provost will work with the Graduate School to get it on an upcoming agenda. For programs that require Graduate Council review, they will be placed into one of two categories:
      • Expedited Review - no discussion by Grad Council, vote only
      • Full Review - discussion and vote by Grad Council
    • Graduate Council will either vote on the proposal, or ask for revisions.
    • If revisions are necessary, a deadline for revised proposal will be communicated to the proposer.
    • Once approved by the Graduate Council, The Office of the Provost will coordinate final UO Senate approval and the changes will appear in the next curriculum report.
  6. For minor changes not requiring Graduate Council review, The Office of the Provost will include the changes in the next curriculum report. 

Graduate Council Deadlines for 2018-19

Meeting date:


Deadline to receive college-approved proposals:

Preliminary review & response by:

Result of Grad Council review by:

Curriculum Report:

October 24, 2018

October 10

October 15

October 29

Fall 2018

November 28, 2018

November 14

November 19

December 3

Fall 2018

(No December meeting)





January 23, 2019

January 9

January 14

January 28

Winter 2019

February 20, 2019

February 6

February 11

February 25

Winter 2019

March 20, 2019

March 6

March 11

March 25

Winter 2019

April 17, 2019

April 3

April 8

April 22

Spring 2019

May 15, 2019

May 1

May 6

May 20

Spring 2019

*Note: These guidelines do not guarantee final approval by a particular date as many unknown factors can affect timelines.



Graduate School:

The Office of the Provost:

Jered Nagel

Assistant Dean of Academic Affairs


Ron Bramhall

Associate Vice Provost for Academic Excellence


Andy Karduna

Associate Dean



Revised 9/2018

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