Graduate Fellow Identification and Rate Code

A new code (“rate code”) has been created for doctoral-level graduate fellows or trainees (or master's level Fulbrights) whose stipends are paid through the institution via competitive training grants, non-service internal fellowships (e.g., Oregon Humanities Center Dissertation Fellowship), or portable external non-service fellowships (e.g., NSF Graduate Research Fellowship Program, Ford Foundation Pre-doctoral and Dissertation Fellowship Program). The new code:
  • allows for institutional tracking of such awards and award recipients, and
  • sets the tuition cost at the resident rate for each award recipient.

The code will be applied to all doctoral-level graduate fellows or trainees (or master's level Fulbrights) while they are receiving stipends paid through the institution via competitive training grants, non-service internal fellowships, or portable external non-service fellowships in which the funds provided by the granting agency include a stipend of at least $1,500 per month.

 
Criteria
To be eligible, students must:
  1. Be classified as a doctoral student; if the fellowship is a Fulbright the student can be classified as master's
  2. Be receiving a training grant or external fellowship for which the monthly stipend is at least $1,500;
  3. Not be appointed as a GE (including to perform research) during the term of fellowship or traineeship; and
  4. Be enrolled in at least three UO graduate credits toward the degree during each term of fellowship or traineeship. Please be aware of the following: 
  • Some awards specify full-time enrollment, which is met by at least nine graduate credits prior to advancement and by three credits of 603 Dissertation for advanced doctoral students;
  • To qualify for federal financial aid and loan deferment, graduate students are expected to enroll in at least five credits before advancement to candidacy or three credits of 603 Dissertation for advanced doctoral students.
 
Request Process
Units in which there is an eligible trainee or fellow must submit the following information via the Graduate School website, https://gradschool.uoregon.edu/grad-fellow-code:
  1. The name, student ID, UO email address, and academic program in which the trainee or fellow is enrolled;
  2. Confirmation from the advisor or director of graduate studies that the student is making adequate progress toward the degree and that the student will not be appointed as a GE (including to perform research) during the term of fellowship or traineeship;
  3. The name of the training grant and principal investigator or the name of the external fellowship;
  4.  The individual stipend level, duration of fellowship/traineeship, and stipend distribution schedule; and
  5. A description of how funds from the training grant or fellowship and institutional dollars are being spent to cover the cost of education (tuition, fees, insurance), including information on how the training grant or fellowship allocates dollars specifically to cost of education.
 
Students are not permitted to submit on their own behalf and should contact their graduate coordinator or director of graduate studies.
 
To make a request on behalf of multiple students supported by a single training grant, email Lisa Howard  (lhoward2@uoregon.edu). Please use the subject line “Graduate Fellow Identification and Rate Code Request”.
 
Deadline and Approval
Units must submit requests to the Graduate School as follows:
 
Training Grant/Fellowship Rate Code Start Term
Deadline for Request
APPROVAL TIMELINE
Fall
August 1
By September 1
Winter
November 1
By December 1
Spring
February 1
By March 1
Summer
May 1
By June 1
 
Approval and Set Up
Students for whom the request has been approved by the Graduate School will be forwarded to the Registrar’s Office. The Registrar’s Office will change the student’s assessment rate from “Student” (“STD”) to “Graduate Fellow” (“GF”). The student’s bill will then reflect resident tuition for the approved terms. Those with view access to the General Student Query screen in Banner (SQASTDN) may view the rate code on the Detail tab.
 
Questions about this program may be addressed to Lisa Howard (lhoward@uoregon.edu, 541-346-7632).
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