Employment Verification and References for GEs

It is common for prospective landlords, loaning agencies and banks, and prospective employers to contact the University for employment verification or professional reference. Before sharing information about a GE or other student employee, please note that federal FERPA regulations require the student's written consent be obtained beforehand. For access to a standard consent form and more information, visit the Human Resources website. 

Specific to employment verification, an alternative to gaining the student's written consent is to provide the student with a copy of their appointment contract to present to the inquirer. In fact, the Graduate School recommends that all hiring units either furnish each GE with a completed and signed copy of their contract or remind each GE to make a copy for their records.

Inquiries about employment verification may be responded to by the hiring unit or referred to the University's Payroll Office. When gathering this information is time-sensitive and the hiring unit is not available, the Graduate School may be able to accommodate students' requests for copies of the appointment contract.




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