Graduate-Level Curriculum Changes

In general, there are four potential stages of review for new or revised graduate programs:

  • College level
  • University level (Graduate Council)
  • Board of Trustees and state level
  • External review

The nature of the proposal will determine which stages of review are required.

Required Approvals for Curricular Changes

New Programs or Locations

Type of ChangeCollege levelGraduate CouncilBoard of Trustees
and state level
External review
New graduate degree programYesYesYesYes
New location for an existing degree or certificate program (including online delivery of an existing on-site program)YesYesNoNo
New graduate certificate programYesYesNoNo
New graduate specializationYesYesNoNo

Substantive Change to Existing Degree Program

Type of ChangeCollege levelGraduate CouncilBoard of Trustees
and state level
External review
Significant revisions to degree requirements or curricular designYesYesNoNo
Discontinuation of degree or certificateYesYesNoNo
Change to degree type awardedYesYesNoNo
Name change for degree or certificate programYesYesNoNo

Other Curricular or Program Changes

Type of ChangeCollege levelGraduate CouncilBoard of Trustees
and state level
External review
Discontinuation of graduate specializationYesNoNoNo
Discontinuation of track or concentration for existing majorYesNoNoNo
Name change for track, concentration, or specializationYesNoNoNo
Minor revisions to degree requirements or curriculumYesNoNoNo

Minor Revisions

Minor revisions might include:

  • Small changes to the number of credits
  • Required courses
  • Minimum grade requirements
  • Restrictions

Whether a change is minor or not is determined by the Office of the Provost, the Graduate School and the Graduate Council.

At any stage prior to final approval, it may be determined that changes identified as minor are, in fact, significant and subject to Graduate Council review.

All changes should be submitted to and discussed with the associate vice provost for academic excellence in the Office of the Provost and/or the associate dean of the Graduate School as soon as possible to determine the level of review required.

Proposal Procedures

  1. Complete proposal using appropriate template. If there is no form listed for your specific situation, check with the Graduate School for guidance.

  2. Proposals may be informally shared with the Graduate School and/or the Office of the Provost for initial feedback in advance of formal submission.

  3. Gain department-level approval.

  4. Gain college-level approval.

    • If new degree program, coordinate with Graduate School to set up external review. The report from the external review team is required before the proposal goes to Graduate Council.

  5. Send official, college-approved proposal to Ron Bramhall in the Office of the Provos following the timelines below.

    • If Graduate Council review is required, the Office of the Provost will work with the Graduate School to get it on an upcoming agenda.

      For programs that require Graduate Council review, they will be placed into one of two categories:

      • Expedited Review: No discussion by Grad Council, vote only
      • Full Review: Discussion and vote by Grad Council
    • Graduate Council will either vote on the proposal, or ask for revisions.

    • If revisions are necessary, a deadline for revised proposal will be communicated to the proposer.

    • Once approved by the Graduate Council, the Office of the Provost will coordinate final UO Senate approval and the changes will appear in the next curriculum report.

  6. For minor changes not requiring Graduate Council review, the Office of the Provost will include the changes in the next curriculum report.

Graduate Council Deadlines for 2018-19

These guidelines do not guarantee final approval by a particular date as many unknown factors can affect timelines.

Meeting DateDeadline to receive college-approved proposalsPreliminary review & response byResult of Grad Council review byCurriculum Report
October 24, 2018October 10October 15October 29Fall 2018
November 28, 2018November 14November 19December 3Fall 2018
January 23, 2019January 9January 14January 28Winter 2019
February 20, 2019February 6February 11February 25Winter 2019
March 20, 2019March 6March 11March 25Winter 2019
April 17, 2019April 3April 8April 22Spring 2019
May 15, 2019May 1May 6May 20Spring 2019


Graduate School

Jered Nagel
Assistant Dean of Academic Affairs

Andy Karduna
Associate Dean

Office of the Provost

Ron Bramhall
Associate Vice Provost for Academic Excellence