Summer Teaching GE Appointments

The Summer Term Calendar and Determining Contract Dates
For teaching GEs assigned to four, eight, and twelve week courses, contract start and end dates are the 16th (for the start) and 15th (for the end) of the corresponding months as follows:
Timing and Duration
of Class
Sample Class
Start Date
Sample Class
End Date
Contract
Start Date
Contract
End Date
First 4 weeks or "Zero Week"
June 23
July 18
June 16
July 15
Second 4 weeks
July 21
Aug. 15
July 16
Aug. 15
Third 3-4 weeks
Aug. 18
Sept. 5
Aug. 16
Sept. 15
8 weeks
June 23
Aug. 15
June 16
Aug. 15
11 weeks
June 23
Sept. 5
June 16
Sept. 15
 
Departments may not assign GEs to courses shorter than four weeks in length or to zero-week courses without prior school/college and Graduate School approval. Summer contract dates for teaching courses other than four, eight, and twelve week-long courses will be the same as those outlined in the “Summer Term Teaching Appointment Guidelines” issued by Unclassified Personnel Services, which states, “Summer teaching contracts for courses other than 4, 8, or 12 week long courses will be for the dates that the course is held. Week-end classes will need to include a day on either side of the weekend.”
 
Class Cancellation Due to Lack of Enrollment
The UO-GTFF Collective Bargaining Agreement (CBA) provides guidance regarding changes to assignment as a result of increase/decrease of course enrollment in Article 9 (Work Agreement/Work Assignment), section 3. GEs may no longer be laid off due to a class being cancelled as a result of inadequate course enrollment (see Article 20 (Layoff) for details). You may contact the Graduate School if you have questions.
 
Determining FTE and Monthly Salary for Summer Teaching GEs
The CBA requires that for four-week or eight-week summer courses, GEs with sole responsibility (that is, sole responsibility for preparation for and teaching of classes assigned to them) shall be hired at the following minimum FTE: .30 FTE for a 3 credit course and .37 FTE for a 4 or 5 credit course (Art. 21, 1a).
 
Exceptions to the .49 FTE Limit during Summer Term
GEs may be hired to work, with Graduate School approval, in excess of .49 FTE and up to 1.0 FTE during the summer term (read the policy). In the following case only, an exception to this policy is automatic and does not require a petition for exception:
 
When a GE is appointed to teach a single Summer Term course during a session that is less than 12 weeks in length and the FTE payable in one or more months exceeds .49. (in some cases, it will exceed 1.0) due to the compressed contract period. In this case, the assigned FTE cited on the appointment contract should reflect the total workload for the particular teaching assignment.
 
In the case that the total workload for the particular teaching assignment will exceed .49 FTE, the Graduate School must be notified. This is required in the following cases:
  • A department would like to hire a graduate student to teach multiple Summer Session courses;
  • A department would like to hire a GE who has already been hired to teach a Summer Session course to work performing research/administrative duties during the summer term.
  • A department would like to hire a GE to work performing research/administrative duties during summer term in excess of .49 FTE

IMPORTANT NOTE: It is the responsibility of the hiring unit to ensure that a prospective GE hire does not have another summer GE appointment. Before issuing an appointment contract, please be sure to check with the graduate student you plan to hire and look in Banner (PWIVERI).

Citing Overload Pay on the PRF
For some teaching GEs who receive their total salary in a compressed contract period, the FTE for each pay period may exceed 1.0. To determine whether or not this is the case, take the following steps:
  1. Use the Summer Term Teaching GE Salary Calculator to determine monthly salary. If the calculated FTE results in an overload, the calculator will indicate this.
  2. On the PRF, cite the overload dollar amount (from the calculator) in the next available line under “Labor Distribution.” Please also cite the overload amount in the “Remarks” section of the PRF. The overload pay will be distributed across each pay period.

 

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