Centrally-Supported Administrative GEs

Units receiving GE support from the Graduate School (Institutional Priority/Strategic Alliance (IP/SA) GEs) or the Office of the Vice President for Research and Innovation (VPRI) will receive the promised funds (e.g., tuition, fee subsidy, and health insurance or salary) after the appointment contract and PRF have been submitted. Units are required to submit the appointment contract and PRF to the supporting unit so that the index (FOPA) can be identified for the transfer.

 

Graduate School Support

Units with IP/SA GEs will have received an email approving their request for an IP/SA GE position, to which an IP or SA code has been assigned. The unit MUST include the code in the “remarks” section of the PRF and also hand-write the code in the top margin of the appointment contract. The Graduate School, upon receiving the paperwork, will note the student hired, their tuition code (for the purpose of specifying the exact cost), and the labor distribution index (FOPA). Then, the appropriate amount of funds will be budget-changed to the index (FOPA) on the PRF. (View a sample PRF.)

VPRI Support

Units with pre-approved support from the VPRI must cite the support reason (e.g., faculty startup, faculty retention, cost share) and obligation (e.g., “.40 salary” or “tuition and fees”) in the “remarks” section of the PRF. The PRF and contract must be sent to the VPR for final approval. Upon receiving the paperwork, the VPRI will note the student hired, their tuition code (for the purpose of specifying the exact cost), and the labor distribution index (FOPA). Then, the appropriate amount of funds will be budget-changed to the index (FOPA) on the PRF. The OVPRGS will then route the PRF and contract to the Graduate School for processing.

UO Foundation Support

If Foundation funds are used to make a GEhire, a copy of the PRF should be sent to University Advancement/Donor Relations for their records.

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