On-Leave Status

About  the Continuous Enrollment Expectation and On-Leave Status

Policy Updated Fall 2014

Students enrolled in an advanced degree or graduate certificate program must remain continuously enrolled at the University for 3+ credit hours of graduate coursework, with the exception of summer term, until all program requirements have been completed unless On-Leave status has been approved. 
 
Students may request On-Leave status for the following reasons:
  • The student’s serious health/medical condition
  • A family emergency (including the health/medical issue of a family member)
  •  Parenting needs during the 12 months  immediately following a child’s birth or placement in the home
  • Independent research
  • Other
Only graduate students in good standing are eligible for On-Leave status. Departmental approval is required before the Graduate School will consider requests.
 
While on-leave, students do not register and, as such, are not allowed to make use of university services, faculty or staff time. Graduate students must register and pay fees if they will be using university facilities or faculty/staff services during any term. 
 

Maximum On-Leave Terms

Doctoral students are eligible for a maximum of six academic terms of On-Leave status, regardless of reason, throughout the doctoral degree program.
 
Master’s and certificate-only students are eligible for a maximum of three academic terms of On-Leave status, regardless of reason, throughout the master’s degree or certificate program.

Time Limit for Program Completion

The time limit for program completion is not extended for an approved On-Leave request when taken for the following reasons:
  •  Family emergencies
  •  Independent research
  • Other

 

An approved On-Leave request will automatically extend your time limit for program completion by the same number of terms of approved leave (e.g., an approved leave of one term will extend the time limit by one term) only for the following reasons:
  • The student’s serious health/medical condition
  • Parenting needs during the 12 months immediately following a child’s birth or placement in the home
 

Failure to Register for On-Leave Status

A student’s eligibility to continue in the graduate program will be canceled if the student does not enroll continuously (except for summers) or obtain approved On-Leave status.  Failure to file for On-Leave status could result in Oregon Resident status being reclassified as Non-Resident. 
 
If the continuous enrollment policy is broken, students seeking to re-enroll are required to apply for  Permission to Re-Register and complete a General Petition to the Graduate School providing information about why the policy was broken and confirming the department’s endorsement of re-enrollment.  If approved to re-enroll the student would be subject to the requirements for admission and enrollment limitations that are in effect at that time of re-registration.


Things to Keep in Mind

  • The Deadline to Request On-Leave Status: The online leave request form must be submitted on or before the last day to register for classes in the term for which leave is requested. See links to these under "Master's" and "Doctoral" below.
  • International Students: You must check with an adviser at the Office of International Affairs to be sure that your visa status will remain current while you are On-Leave. This is especially important if you will be leaving the US.
     
  • Revising your On-Leave Status: If you decide to return from leave earlier than you had intended, email the Graduate School at gradsch@uoregon.edu to revise your term of return.  To extend your leave period, you must submit a new On-leave request form. 


Summer Only Master's Students

Master's students who have been approved by their department to pursue the master's degree on a summer-only basis must submit a Request for On-Leave for each academic year between summer terms. Summer only master's students must complete all degree requirements within the seven-year time limit.
 
 
 

 

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