On-Leave & In Absentia Status

 

About  the Continuous Enrollment Expectation and Going On Leave

“On-Leave” (for master’s and pre-advancement doctoral students) and “In Absentia” (for advanced doctoral students) are the terms used for gaining permission to take a leave of absence and not remain continuously enrolled.
 
Unless On-Leave or In Absentia status has been granted (and there is a maximum of 3 academic year terms), students enrolled in an advanced degree or graduate certificate program must remain continuously enrolled at the University, with the exception of summer term, until all of the program requirements have been completed. In every term in which you are making use of University services/facilities, you must be enrolled for 3+ credit hours of graduate coursework.
 
Only graduate students in good standing are eligible for on-leave or in absentia status.
 

Failure to Register for On-Leave or In-Absentia Status

Your Graduate School standing will be canceled if you do not register for On-Leave or In Absentia status and also do not enroll continuously (except for summers). In this event, if you should later wish to return, you would be required to apply for Permission to Re-Register in the Graduate School and would be subject to the requirements for admission and enrollment limitations that are in effect at that time. You should also be aware that official On-Leave or In-Absentia status maintains your Oregon Resident status. Failure to file for On-Leave or In Absentia status could result in your Oregon Resident status being reclassified as Non-Resident.
 
 

Things to Keep in Mind

  • The Deadline to Request On-Leave or In Absentia Status: The online leave request form must be submitted on or before the last day to register for classes in the term for which leave is requested. See links to these under "Master's" and "Doctoral" below.
  • International Students: You must check with an adviser at the Office of International Programs (OIP) to be sure that your visa status will remain current while you are in On-Leave or In Absentia status. This is especially important if you will be leaving the USA.
  • The Seven Year Deadline to Complete Your Degree: Neither On-Leave nor In Absentia status will extend the student's seven year completion deadline.
  • Revising your On-Leave or In Absentia Status: If you decide to return from leave earlier than you had intended, email the Graduate School at gradsch@uoregon.edu to revise your term of return.  To extend your leave period, you must submit a new On-leave or In Absentia form. 
 

Master's Students

Master's students are permitted to take up to three academic terms of approved On-Leave status during the course of study for the degree. During terms of On-leave, master's students do not register, and so are not allowed to make use of university services, faculty or staff time. Graduate students must register and pay fees if they will be using university facilities or faculty/staff services during any term.

To ensure a place upon return, graduate students interrupting a study program for one or more terms, excluding summer session, must submit a request for On-Leave status to the Graduate School by the last registration day in the term for which leave is being requested. Only master's students considered in good standing are eligible. Departmental approval is required before the Graduate School can review the request for leave. On-Leave status is granted for a specified time period which may not exceed three academic terms, excluding summer session.

Master's students who have been approved by their department to pursue the master's degree on a summer-only basis must submit a Request for On-Leave for each academic year between summer sessions. These summer students must complete all degree requirements within the seven-year time limit.
 

Doctoral Students

Doctoral students who have not yet advanced to candidacy are eligible for up to three terms of On-Leave status prior to advancement to candidacy.
 
Once advanced to candidacy, doctoral students must submit a request for In Absentia Status. They are eligible for up to three terms of In Absentia status during the dissertation process.
 
During terms of approved On-Leave and In Absentia status, graduate students do not register and are not allowed to make use of university services, faculty or staff time. Graduate students must register and pay fees if they will be using university facilities or faculty/staff services during any term.

Like master's students, to ensure a place upon return, doctoral students interrupting their study program for one or more terms, excluding summer session, must submit a request for On-Leave or In Absentia Status to the Graduate School by the last registration day in the term for which leave is being requested. Only doctoral students considered to be in good standing are eligible. Departmental approval is required before the Graduate School can review the request for leave. On-Leave/In Absentia status is granted for a specified time period which may not exceed three academic terms, excluding summer session.
 

 
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