Doctoral Policies and Procedures

CHRONOLOGICAL SUMMARY OF PROCEDURES LEADING TO A DOCTORAL DEGREE

Admission
Continuous Enrollment 
Coursework and residency year
Foreign languages or other specialized knowledge. Regulations are set by the department, school, or college.
Comprehensive examination, covering the major discipline, advances the student to candidacy for the degree
Appointment of dissertation committee, registration for Dissertation (603), and completion of dissertation. A minimum of 18 credits of Dissertation (603) are required after advancement
Application for degree made to the Graduate School. Deadlines are available from the Graduate School
Defense of dissertation. Degree must be completed within 7 years (see below for calculating the completion deadlilne)
Dissertation publication, arranged through the Graduate School
Granting of degree at end of term in which all degree requirements are satisfied
Diploma, with commencement date, issued by Registrar

DOCTORAL CANDIDATE SEVEN YEAR TIME LIMIT

The seven-year time limit on completing a doctoral degree begins with the first term of admission as a conditional or regular doctoral student at the University of Oregon. For example: a master's student admitted in Fall 2002 will have a completion deadline of Summer 2009.The required year of residency spent on the Eugene campus, the passing of the comprehensive examinations required for advancement to candidacy, and the completion of the doctoral dissertation must all be accomplished within this seven-year period.

A petition for an extension of this period can only be considered if the student has already advanced to candidacy and has an approved dissertation proposal by the end of the 7th year. Petitions for extension of the seven-year limit may include the requirements of a second year of residency or a new set of comprehensive examinations or both. Petitions are evaluated on a case by case basis, and are not automatically granted.

In addition, some departments may require that the dissertation be completed within a certain number of years after advancement to candidacy (e.g. three years) to ensure currency of knowledge. In such cases, a petition for an extension of that three-year period will be evaluated in the same manner as a petition to extend the seven-year time limit.

Students are responsible for staying informed about and complying with individual departmental regulations as well as Graduate School regulations.

DOCTORAL STUDENT GENERAL REQUIREMENTS

For Information on the doctoral residency year and academic work, continuous enrollment and minimum registration, please see Residency and Enrollment Policies and Information.

INFORMATION FOR DOCTORAL CANDIDATES WHO HAVE ADVANCED TO CANDIDACY

So that you will be better able to plan the remainder of your work for the degree, please review the following:

Registration Requirements

Dissertation hours

After advancement to candidacy, you must register for a minimum of 18 credit hours of Dissertation (603).

Final Terms of Registration

The continuous enrollment policy requires that graduate students be registered for at least 3 credits for any term they are using faculty assistance, university services or facilities.  This includes the term in which the degree is awarded, as well as any term in which you are submitting chapters for feedback, meeting with your committee, holding your final oral defense, etc. During this/these term(s), you must be enrolled for a minimum of three credits of Dissertation (603); exceptions may be made depending on the timing of the submission of the thesis or dissertation; click here for details.

Students making satisfactory progress toward the completion of the dissertation will receive a grade of Incomplete for 603 Dissertation each term; the Incompletes are replaced by a grade of Pass only after the Graduate School has accepted the dissertation and awarded the doctoral degree.

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