GE Records Retention

GE Records Retention

For all GEs, the Graduate School retains PRFs and appointment contracts (see http://library.uoregon.edu/records/schedule/166-475-0095.html) for five years in the Graduate School and for an additional 70 years in offsite storage by the UO Libraries. These are non-evaluative and verify job title, rank, full-time equivalency (FTE) or appointment percentage, dates of employment, salary, employing department, and level (I, II, or III).

The hiring unit is responsible for retaining the "supervisor's copy" of the personnel record for each GE for 5 years after separation. Such files include evaluative and non-evaluative information that may include applications for admission to Graduate School, employment applications, contracts, emergency medical information, awards records, patent rights waivers; payroll forms; performance/teaching evaluations, recommendations, professional development records; reports of conferences attended; reprimands; resumes or curriculum vitae; employment eligibility verification (Form I-9); home address/telephone disclosures; and other relevant documents and correspondence, letter of resignation, notices of disciplinary action, notices of layoff, and unsolicited letters praising teaching or participation in a conference. For more complete information, see http://library.uoregon.edu/records/schedule/166-475-0095.html or contact the Electronic Records Program.

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