Graduate School Consultation on GE Absences

The Graduate School provides consultation to students, academic departments, and GE hiring units when a graduate student needs to take prolonged absence that may affect their ability to make progress toward the degree and/or carry out their GE duties. Consultation helps to ensure that similar situations are treated equitably across campus regardless of employing unit or supervisor, and helps to ensure that all possible accommodations are considered.
 
 
SHORT TERM ABSENCES
Short term absence: five working days (one week) or less.*
 
Academics: Graduate students are encouraged to ensure that academic work is made up, contacting instructors, their faculty advisor, or director of graduate studies if necessary.
 
GE Employment: All GEs should be familiar with the absence notification procedure outlined in their hiring unit’s GDRS and should be prepared work with their supervisor to identify how and when missed time can be made up. For research and administrative GEs, it is common for the work schedule to be adjusted so the missed tasks or time can be made up later. In the case of a GE with teaching responsibilities, the means and timing of making up work will vary. Paid sick day information is available here. If you have employment related questions please contact Peter Fehrs, Labor Relations Coordinator, at pfehrs@uoregon.edu

LONGER-TERM ABSENCES
Longer-term absence: More than one week (five consecutive working days).*
 
For longer-term absences, including those that result from an unplanned injury or illness that requires medical treatment or recuperation as well as those that are planned (such as a surgery or the birth of a child), the Graduate School is available to consult with students, advisors, directors of graduate studies, and GE supervisors. The UO-GTFF CBA requires that GEs who are going to miss more than one work week contact the Graduate School. A GE may designate another to contact us if they are unavailable to do so. Paid sick day information and absence information is available here. If you have employment related questions please contact Peter Fehrs, Labor Relations Coordinator, at pfehrs@uoregon.edu
 
Academics: The following are common questions to consider.
  • When did/will the absence begin and for how long is it expected to last?
  • How much notice has been, or is being, given?
  • Will the absence affect the student’s academic progress?
  • Does the person need to or want to withdraw from classes for the term?
  • Has the student applied for or considered an academic leave of absence (on-leave status)?
  • Is the reason for the absence related to a health/medical condition or the birth/adoption/placement of a child?
  • Have healthcare options been explored?
  • Is the student eligible for support via the Graduate Student Assistance Fund?
 
GE Employment: The following are common questions to consider.
  • What is the GE’s assignment and FTE? What is the duration of the GE’s appointment?
  • For how long will the GE be absent?
  • At what point in the academic/employment term is the absence taking place?
  • What is the FTE associated with the expected duration of the absence?
  • What, if any, work duties is the GE able to perform during the absence?
  • Is the reason for the absence related to a health/medical condition or the birth/adoption/placement of a child? If so, is the GE eligible for the Family and Medical Leave provisions in the UO-GTFF CBA (Article 28, section 7)?
  • How can the GE’s duties or workload be altered to provide relief during the current term or, if the GE has a multi-term appointment, across multiple terms?
  • Should the GE FTE be reduced and, if so, to what extent?
  • Does the GE want to or need to resign their appointment?
  • Does the person need to or want to withdraw from all classes for the term?
  • Has on-leave status been explored as an option?
  • If resigning but remaining enrolled, will the GE retain the tuition waiver, fee subsidy and health insurance in the affected term?
  • Is the student eligible for support via the Graduate Student Assistance Fund?
 
To request academic consultation about absences, contact Jered Nagel, Assistant Dean of Academic Affairs (jnagel@uoregon.edu).
 
 
*Definitions apply only to Graduate School Consultation on GE Absences.
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