About GradWeb

What is GradWeb?

GradWeb is a customizable web-based software designed to meet the specific needs of graduate education and administration. GradWeb automates graduate school processes and provides for electronic interaction between the Graduate School, departments, students, faculty, Office of Admissions, and the Office of the Registrar. The system includes:

  • Applications process management
  • Doctoral process management
  • Degree completion process management
  • Surveys and Analytics
  • Systems and Process Administration
  • Technical Solutions and Support

How did it start?

For nearly a decade the Graduate School used a software system called "Doc Comm" on a standalone Mac to store information about doctoral students and their associated academic processes. While working with current GTF Asif Suria to address the Y2K bug, the assistant dean Toby Deemer expressed her vision of a web-based system such as GradWeb. Using Toby’s decades of experience in the Graduate School and Asif’s IT skills, they began to develop GradWeb in February of 2001.

How long has the University of Oregon used GradWeb?

The first version of GradWeb, consisting of the doctoral modules "Advancement to Candidacy," "Doctoral Committees," and "Oral Defense", was rolled out in 2001. The "Admissions" module was released in the second half of 2001, and the "Advanced Degree" and "Exit Questionnaire" modules were rolled out in early 2002. GradWeb has been in continuous use for over 12 years. The Admissions module was updated in 2012. Additional updates are made each year.

How is GradWeb funded?

GradWeb maintenance and annual improvements are solely funded by the Graduate School.

How do I make suggestions and what happens to the suggestions I make?

You can make suggestions by phone (541-346-5134), e-mail (gradsch@uoregon.edu), or by using our webform. All requests are collected througout the year and the Graduate School reviews and prioritizes requests annually. The GradWeb PIT crew, a group of representative users from the campus community, asssit in providing feedback and prioritization of requests.

How do I access GradWeb?

Please use your Duck ID credentials (the same information used to login to your e-mail) to login to GradWeb.

Department Staff: https://gradweb.uoregon.edu/main/main.asp

Faculty: https://gradweb.uoregon.edu/main/mainFaculty.asp

Current Students: http://gradweb.uoregon.edu/main/mainStudent.asp

What’s New?

  1. Updated Admissions Checklist
  2. Decision Support Tool Improvements
  3. Advancement Workflow Redesigned/Simplified

What’s the status of the improvements for this cycle?

GradWeb Changes 2015-2016 Academic Year
Task Description Status
For international applicants, dependents information request will only dropdown when indicating they have dependents. Live 11/18/2015
Add major field, Oregon residency status and other missing fields to the New and Old Data Download. Click here for detailed list of changes. Live 11/18/2015
Provide department ability to upload documents even when department waives the department application. Live 11/18/2015
Increase text size for help message that appears when someone selects "Undeclared" as citizenship status. Live 11/18/2015
Allow departments to communicate with existing applicants en masse from View All screen. Live 2/15/2016
Add View All icon to Online App dashboard. Live 2/15/2016
Reformat Online App > Decisions > Admitted Screen so it shows if applicant recommended for admission has been admitted by Graduate School and, if not, the explanation. Live 2/15/2016
Develop awards module where graduate students can apply through GradWeb for Graduate School awards. Live
Remove Policies section. Live 2/15/2016
E-mail generated to graduate students when apply to graduate will also include login information. Already includes link to website. Live 2/24/2016
Allow multiplie graduate directors and/or graduate coordinators to be added within one department. Live 4/28/2016

Make approval pages in GradWeb printer-friendly:
Advancement Approval
Oral Defense Approval
On-Leave Approval

Add menu option to Oral Defense module titled "Scheduled Oral Defenses" so can view oral defenses that have been confirmed, but have not occurred. Live 4/28/2016

What improvements have been made in the past?

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